There’s no denying the fact, there’s a lot to be kept secure at the workplace. After all, your employees are the most valuable assets of the business, so they need to be kept in a secure hand. And , apart from them, your facilities, files, technology and everything has to be kept secure in the long run. but, without a comprehensive and detailed security plan, your company will be putting the risk of everything at risk. In this blog, we will guide you through the different ways to improve the security at workplace:
- Know Who’s On The Site
Track, anticipate and report about whosoever is coming to the workplace and why. As a rule of thumb, you should start with visitor screening. As a result, you will know about the on-site visitors and see if they meet your criteria or not. Plus, it will also give the front desk staff an opportunity to know about everyone who has walked in the office. And, don’t forget health and safety, as they are important too. your wellness and screening questions will ensure that employees are secure.
- Invest in Good Quality Alarms and Surveillance Systems
Physical security systems like cameras and alarms are an important part of the line of defense against the bad actors. After all, alarms can easily draw attention to unwanted intruders. Especially when your business has to meet clients very often, alarms allow every individual to know about the people who have entered. Even if you have to incorporate automatic door entrance systems, it will be an investment worth it, since it will cut down the prospective security issues in the future.
- Grant The Much Needed Access to Employees and Guests
Every visitor comes to your workplace for a certain reason. it could be either to fix the elevator or do a minor repair at work. or, it could even be a job candidate coming in for an interview. And, not every guest needs to access your space. Once a visitor has completed the screening questionnaire, the front desk will ask everyone to grant them access control. For instance, a maintenance worker will only require access to the lobby. But, an executive will require access to the meeting rooms and lobby.
- Train Your Employees to Keep The Office Secured
Long story cut short, an empowered workforce is a secure one. your employees should know how to understand the idea of preventing a security breach. Or atleast, if somebody has joined the company for the first time, you’ll have to keep everyone secured. For this to happen, you must educate them about the best security practices that acknowledge both, digital and physical security. It is inclusive of how to save a software, take care of the sensitive documents and consider the visitor check-in documents.
- Improve the Physical Workplace
Take extra measures, so you can prevent a major security breach at the workplace. from filing cabinets to the firewalls, everything should be kept safe. Plus, consider taking the inventory of the workplace, such as intellectual property, confidential files and computers to a safe space. There are various physical security basics such as having locks on doors, solid filing cabinets and access to offices in intense control.
Anticipate, track, and report on who and why enters the workplace. Begin by putting visitor screening in place. This will guarantee that all on-site visitors meet your entry requirements. It will also provide front-desk workers with a daily preview of who to expect as well as a legal basis for turning away unscreened visitors. Include questions regarding the visit’s purpose, duration, and guest contact information.
Don’t overlook the importance of workplace health and safety. To ensure that staff are healthy before they come, you might ask wellness, symptom, and vaccine screening questions. This information can also be used to establish a full visitor log. This provides a more complete view of who is coming and exiting.
Your front desk employees will know each visitor’s reason for visiting because they completed the screening questionnaire, and they will be able to provide them the appropriate level of access. The maintenance person, for example, may just require entry to the foyer. Only your lobby and a single conference room may be accessible to the interviewer.
Executives, on the other hand, are likely to require full access to your workplace. Installing an access control system will provide you control over the security of your office. When guests check in, this type of technology customises visitor access levels and grants them the proper level of accessibility.